Conferences & Events > Annual Scientific Meeting > Program > Poster Guidelines

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Platform Guidelines

There are two platform sessions -- on Day 1 and Day 2 from 8:00-9:00 AM. Each platform presentation is 15 minutes in duration: 10 minutes for slide presentation and 5 minutes for audience and moderator questions. Please deliver your slide presentation via USB flash thumb drive to the podium 30 minutes prior to the start of the assigned platform session. Have a back-up copy of the presentation available in case of any problems. A disclosure statement slide must be included at the beginning of each presentation. 

Helpful hints for a successful platform:

  • While it is appropriate to include background material in the presentation, we encourage you to focus primarily on the body of your study: the methods, results, analysis, conclusion, limitations, and future implications to medical toxicology.
  • Keep text to a minimum: Use short bulleted sentences rather than lengthy paragraphs and organize information into figures, tables, diagrams, and lists.
  • Please be sure to clear any copyrighted materials such as photos, video clips, audio recordings or borrowed slides before your presentation
  • For the inexperienced presenter: Rehearse your presentation to make certain that it will be complete within the allotted 10 minutes.
  • The slide presentation should be MS PowerPoint or Apple Keynote.
Because your abstract has been selected for a Platform Presentation, you do not need to create a poster. You will, however, need to submit slides of your presentation to ACMT by March 29, 2019. A PDF of these slides will be made available to conference attendees.

Lightning Oral Guidelines

New this year! Lightning Oral Presentations will take place on Day 3 from 8:00-9:00 AM. Each lightning oral presentation is 7 minutes in duration: 5 minutes for slide presentation and 2 minutes for audience and moderator questions. Please deliver your slide presentation via USB flash thumb drive to the podium 30 minutes prior to the start of the assigned platform session. Have a back-up copy of the presentation available in case of any problems. A disclosure statement slide must be included at the beginning of each presentation. 

Helpful hints for a successful Lightning Oral:

  • While it is appropriate to include background material in the presentation, we encourage you to focus primarily on the body of your study: the methods, results, analysis, conclusion, limitations, and future implications to medical toxicology.
  • Keep text to a minimum: Use short bulleted sentences rather than lengthy paragraphs and organize information into figures, tables, diagrams, and lists.
  • Please be sure to clear any copyrighted materials such as photos, video clips, audio recordings or borrowed slides before your presentation
  • For the inexperienced presenter: Rehearse your presentation to make certain that it will be complete within the allotted 5 minutes.
  • The slide presentation should be MS PowerPoint or Apple Keynote.
Because your abstract has been selected for a Lightning Oral Presentation, you do not need to create a poster. You will, however, need to submit slides of your presentation to ACMT by March 29, 2019. A PDF of these slides will be made available to conference attendees.

Moderated Poster Guidelines

Six moderated posters will be presented each day of the conference. These posters will be displayed in a room adjacent to the main poster session room, and the moderated forum will take place at the same time as the regular poster session. Authors of moderated posters will be asked to give a 2-3 minute presentation of their poster, after which they will engage with a moderator and answer audience questions. 

Please see below guidelines for creating your poster. 

Poster Guidelines

A Poster Session is a graphic presentation of an author's research. Authors illustrate their findings by displaying graphs, photos, diagrams and a small amount of text on the poster boards.

Poster Sessions will take place each day of the conference. Authors will hold discussions with attendees who are circulating among the poster boards. Many authors find it helpful to present a brief introduction to answer the obvious questions and allow the remainder of the time for more in-depth discussions.

Presenting Author:

At least one of the authors must register for the meeting and be present during the poster sessions. Information concerning registration is available here. Early-Bird registration discount expires on February 1, 2019! Please send the name of the presenting author to ASMResearch@acmt.net no later than March 8, 2019.

Because Posters have been grouped by topic and space, the date, time, and location of your Poster is final and cannot be changed. Make sure one of the authors is able to be present at your designated time. If you are presenting a moderated poster at the same time as a poster, please ask one of your co-authors to help you present so that both of your posters are covered.

Schedule & Set Up:

Moderated Poster Sessions and Poster Sessions will take place from 9:45-10:45 AM each day of the conference in rooms directly adjacent to each other.

Room Location:
Moderated Poster Room - Elizabethan D
Poster Room - Elizabethan ABC

Posters should be in place by 7:30 AM on your assigned session day. There will be an ACMT staff member on-site to help you find the location of your poster. 

General Information:

The poster board will be 4 feet tall (48 inches) by 8 feet wide (96 inches), mounted on stands. Posters should be made slightly smaller to fit in this allotted space.

Thumbtacks will be available on-site for mounting the displays.

No audiovisual equipment is permitted for poster presentations.

Posters should be in place by 7:30 AM on your assigned session day. There will be an ACMT staff member in the room to help you find the location of your poster.

The presenting author must remain by his/her poster board for the duration of the one-hour session. Bring business cards with you in case the viewer is interested in more information. 

Poster Development Tips:

  • Data should be easily read from four feet away.
  • The title panel should include full title, all authors, and affiliations across the top of the poster.
    • Title: 60-72 size font
    • Authors: 48 size font
    • Institution: 36 size font
  • Follow the format of your abstract: Introduction, Hypothesis, Methods or Case Report, Results or Case Discussion, Conclusions, Limitations, Future Implications, etc.
  • Keep text to a minimum: Use short bulleted sentences rather than lengthy paragraphs and organize information into figures, tables, diagrams, and lists.
  • All figures, images, diagrams, tables, and lists should be labeled.
  • Any images of patients should be masked appropriately to protect the individual’s identity.
  • Inclusion of the original abstract on the poster is optional. If you are presenting an abstract that is already published, you may consider printing some copies of your abstract to have available as a handout.
  • A bibliography is optional. You may consider printing some bibliographies to have available as a handout to attendees with special interest. 
  • Funding sources must be disclosed 
A PDF of your poster is due March 29, 2019. The PDF will be uploaded to the Event App by ACMT staff. Email your poster to ASMResearch@acmt.net and include the abstract # in your email. 

Questions

If you have any questions, please write to ASMResearch@acmt.net