Conferences & Events > Annual Scientific Meeting > Annual Meeting > Poster Guidelines

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All Presenting Authors are required to register for the Annual Scientific Meeting. If you would like to designate a different Presenting Author (from the one identified in your award notification letter), please write to us at: asmresearch@acmt.net.

Platform Guidelines

There will be 2 platform sessions during the conference, and each will have 4 presenters. Each presentation will be 15 minutes in duration: 10 minutes for a slide presentation and 5 minutes for a moderated Q&A.

Each platform presenter will have the option to present in-person or virtually.

  • If presenting in-person, please be in the main session room at least 15-min prior to your presentation. Bring your slide presentation with you on a USB drive.
  • If presenting virtually, you will receive a Zoom link closer to the event date. Before the meeting, make sure that Zoom is downloaded and up-to-date on the computer you will be using and that you have appropriate internet speed to give a presentation (ideally between 150 Kbps and 1.1 Mbps). Please join the virtual meeting 30-minutes prior to the start of your assigned session. Be prepared to share your presentation from your own computer.

About Your Slides

When creating your slides, feel free to use the ASM slide template provided to you. You are also welcome to use your own template but please make sure the slides are in a widescreen (16:9) format. The second slide should always be a disclosure statement, even if you have nothing to disclose (just say: "I have nothing to disclose"). As a platform presenter, you do not need to include learning objectives on the third slide.

Helpful hints for a successful platform:

  • While it is appropriate to include background material in the presentation, we encourage you to focus primarily on the body of your study: the methods, results, analysis, conclusion, limitations, and future implications to medical toxicology.
  • Keep text to a minimum: Use short bulleted sentences rather than lengthy paragraphs and organize information into figures, tables, diagrams, and lists.
  • Please be sure to clear any copyrighted materials such as photos, video clips, audio recordings or borrowed slides before your presentation
  • Rehearse your presentation to make certain that it will be complete within the allotted 10 minutes.

Because your abstract has been selected for a Platform Presentation, you do not need to create a poster. You will, however, need to sign a financial disclosure form (due January 27, 2022) and upload slides of your presentation (due February 15, 2022) so that our CE provider can review them ahead of the conference. Presenting authors will receive login information to a portal where they can complete all the elements necessary for their presentation.

The following slide format types will be accepted for upload: .ppt, .pptx, .pps, .ppsx, .key, .pdf

Lightning Oral Guidelines

There will be 1 lightning oral session during the conference, and that session will have 7 presenters. Each presentation will be 7 minutes in duration: 5 minutes for a slide presentation and 2 minutes for a moderated Q&A. 

Each lightning oral presenter will have the option to present in-person or virtually.

  • If presenting in-person, please be in the main session room at least 15-min prior to your presentation. Bring your slide presentation with you on a USB drive.
  • If presenting virtually, you will receive a Zoom link closer to the event date. Before the meeting, make sure that Zoom is downloaded and up-to-date on the computer you will be using and that you have appropriate internet speed to give a presentation (ideally between 150 Kbps and 1.1 Mbps). Please join the virtual meeting 30-minutes prior to the start of your assigned session. Be prepared to share your presentation from your own computer.

About Your Slides

When creating your slides, feel free to use the ASM slide template provided to you. You are also welcome to use your own template but please make sure the slides are in a widescreen (16:9) format. The second slide should always be a disclosure statement, even if you have nothing to disclose (just say: "I have nothing to disclose"). As a lightning oral presenter, you do not need to include learning objectives on the third slide.

Helpful hints for a successful lightning oral presentation:

  • While it is appropriate to include background material in the presentation, we encourage you to focus primarily on the body of your study: the methods, results, analysis, conclusion, limitations, and future implications to medical toxicology.
  • Keep text to a minimum: Use short bulleted sentences rather than lengthy paragraphs and organize information into figures, tables, diagrams, and lists.
  • Please be sure to clear any copyrighted materials such as photos, video clips, audio recordings or borrowed slides before your presentation
  • Rehearse your presentation to make certain that it will be complete within the allotted 5 minutes.

Because your abstract has been selected for a Lightning Oral Presentation, you do not need to create a poster. You will, however, need to sign a financial disclosure form (due January 27, 2022) and upload slides of your presentation (due February 15, 2022) so that our CE provider can review them ahead of the conference. Presenting authors will receive login information to a portal where they can complete all the elements necessary for their presentation. 

The following slide format types will be accepted for upload: .ppt, .pptx, .pps, .ppsx, .key, .pdf

Moderated Poster Guidelines

There are 5 moderated poster sessions throughout the conference, and each session will have 5 presenters. Each presentation will be 5 minutes in duration: 3 minutes for a presentation and 2 minutes for a moderated Q&A. 

Each moderated poster presenter will have the option to present in-person or virtually.

  • If presenting in-person, please be in the main session room at least 15-min prior to your presentation. Bring a PDF of your poster with you on a USB drive.
  • If presenting virtually, you will receive a Zoom link closer to the event date. Before the meeting, make sure that Zoom is downloaded and up-to-date on the computer you will be using and that you have appropriate internet speed to give a presentation (ideally between 150 Kbps and 1.1 Mbps). Please join the virtual meeting 30-minutes prior to the start of your assigned session. Be prepared to share your poster from your own computer.

Because your live presentation is eligible for CE, presenting authors of moderated posters will be required to sign a financial disclosure form (due January 27, 2022) and upload a PDF of your poster (due February 22, 2022).

About Your Poster

As a presenter of a moderated poster, you will be asked to not only present your poster on the "main stage" during your assigned session but also upload a PDF of your poster to the eGallery. See below Poster Guidelines for more info. 

Poster Guidelines

Same as last year, there will be no set "authors with posters session" at the 2022 ACMT Annual Scientific Meeting. Instead, presenting authors of posters are asked to upload a PDF of their poster to an eGallery, which attendees will have 24/7 access to before, after, and during the conference. Presenting authors will have the opportunity to add audio to their poster, presenting their research as if they were doing so to an audience in a poster room. Attendees will hear the audio when they view the poster online, creating a more engaging and educational experience. For questions, attendees will be able to submit typed questions through a Q&A Feature. Presenting Authors will then be able to go and respond to these questions at their convenience. Authors and attendees will also be able to engage directly through email.

About Your Poster

  • The poster upload must be a PDF file (.pdf) at the highest resolution possible (minimum 300 DPI resolution).
  • The aspect ratio (ratio of width to height) should ideally be set to 16:9.
  • The complete poster is limited to one slide only (one single page for your PDF file).
  • Fonts should be sans-serif (e.g., Arial, Calibri, etc.). The minimum font size should not be smaller than 6pt. 
  • Follow the format of your abstract: Background, Hypothesis/Research Question, Methods, Results, and Conclusion.
  • Keep text to a minimum: Use short bulleted sentences rather than lengthy paragraphs and organize information into figures, tables, diagrams, and lists.
  • All figures, images, diagrams, tables, and lists should be labeled. Please be sure to clear any copyrighted materials such as photos, tables, or graphs.
  • Any images of patients should be masked appropriately to protect the individual’s identity.
  • A bibliography is optional.
  • Funding sources must be disclosed.
  • An audio recording is required. The best audio presentations are short, around 2-3 minutes. The maximum allotted recording time is 5 minutes.

Presenting authors will receive login information to a portal where they will upload their own poster PDFs and record an audio presentation. For more info, check out this instructional PDF. 

Deadline to Upload Your Poster: February 22, 2022

Questions? Write to: ASMResearch@acmt.net