Conferences & Events > Annual Scientific Meeting > Annual Meeting > Poster Guidelines

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All Presenting Authors are required to register for the Annual Scientific Meeting. If you would like to designate a different Presenting Author (from the one identified in your award notification letter), please write to us at: asmresearch@acmt.net.

Platform Guidelines

During ASM, there are two platform sessions -- from 10:00-11:00 AM ET on Wednesday, April 14th and on Thursday, April 15th. Each platform session will have 4 speakers. Each presentation will be 15 minutes in duration: 10 minutes for a slide presentation and 5 minutes for a moderated Q&A.

Please plan on joining the virtual session 45 minutes prior to the start of your assigned session (mark your calendars for 9:15 AM ET). Please be on time! A lot happens during the 45 minutes prior to your presentation -- we will do an audio check, make sure your slides advance properly, troubleshoot any technical kinks (there are always technical kinks), answer any questions, then we will transition you to a "green room" or backstage, and from there you will go live for your presentation.

Livestream Tips & Tricks

  1. Make sure your software, browser and/or Zoom meeting platform are all up-to-date for the device(s) you'll be using
  2. Test your internet connection speeds (www.speedtest.net) - for the best quality, you’ll need somewhere between 150 Kbps and 1.1 Mbps. If your speed is lower than this, relocate to a space closer to the internet router, or plug directly into your router with an ethernet cable (best option!)
  3. Identify a quiet space, ideally with a door, where you can present from 
  4. Silence any notification sounds on your laptop or computer (Microsoft Outlook "dings" are a big culprit!); turn off or silence your cell phone or any other devices in the room
  5. Make sure to position your camera and lighting, plan your attire and check your appearance - cameras will be on!

About Your Slides

When creating your slides, feel free to use this optional slide template. You are also welcome to use your own template but please make sure the slides are in a widescreen (16:9) format. The second slide should always be a disclosure statement, even if you have nothing to disclose (just say: "I have nothing to disclose").  

Helpful hints for a successful platform:

  • While it is appropriate to include background material in the presentation, we encourage you to focus primarily on the body of your study: the methods, results, analysis, conclusion, limitations, and future implications to medical toxicology.
  • Keep text to a minimum: Use short bulleted sentences rather than lengthy paragraphs and organize information into figures, tables, diagrams, and lists.
  • Please be sure to clear any copyrighted materials such as photos, video clips, audio recordings or borrowed slides before your presentation
  • Rehearse your presentation to make certain that it will be complete within the allotted 10 minutes.
Because your abstract has been selected for a Platform Presentation, you do not need to create a poster. You will, however, need to sign a financial disclosure form (due February 15, 2021) and upload slides of your presentation (due March 23, 2021) so that our CE provider can review them ahead of the conference. Presenting authors will receive login information to a portal where they can complete all the elements necessary for their presentation.
 
The following slide format types will be accepted for upload: .ppt, .pptx, .pps, .ppsx, .key, .pdf

Lightning Oral Guidelines

Lightning Oral Presentations will take place on Friday, April 16, 2021 from 10:00-11:00 AM ET. There will be 7 presentations total, with each presentation lasting 7 minutes in duration: 5 minutes for a slide presentation and 2 minutes for a moderated Q&A. 

Please plan on joining the virtual session 45 minutes prior to the start of your assigned session (mark your calendars for 9:15 AM ET). Please be on time! A lot happens during the 45 minutes prior to your presentation -- we will do an audio check, make sure your slides advance properly, troubleshoot any technical kinks (there are always technical kinks), answer any questions, then we will transition you to a "green room" or backstage, and from there you will go live for your presentation.

Livestream Tips & Tricks

  1. Make sure your software, browser and/or Zoom meeting platform are all up-to-date for the device(s) you'll be using
  2. Test your internet connection speeds (www.speedtest.net) - for the best quality, you’ll need somewhere between 150 Kbps and 1.1 Mbps. If your speed is lower than this, relocate to a space closer to the internet router, or plug directly into your router with an ethernet cable (best option!)
  3. Identify a quiet space, ideally with a door, where you can present from 
  4. Silence any notification sounds on your laptop or computer (Microsoft Outlook "dings" are a big culprit!); turn off or silence your cell phone or any other devices in the room
  5. Make sure to position your camera and lighting, plan your attire and check your appearance - cameras will be on!

About Your Slides

When creating your slides, feel free to use this optional slide template. You are also welcome to use your own template but please make sure the slides are in a widescreen (16:9) format. The second slide should always be a disclosure statement, even if you have nothing to disclose (just say: "I have nothing to disclose").  

Helpful hints for a successful platform:

  • While it is appropriate to include background material in the presentation, we encourage you to focus primarily on the body of your study: the methods, results, analysis, conclusion, limitations, and future implications to medical toxicology.
  • Keep text to a minimum: Use short bulleted sentences rather than lengthy paragraphs and organize information into figures, tables, diagrams, and lists.
  • Please be sure to clear any copyrighted materials such as photos, video clips, audio recordings or borrowed slides before your presentation
  • Rehearse your presentation to make certain that it will be complete within the allotted 5 minutes.
Because your abstract has been selected for a Lightning Oral, you do not need to create a poster. You will, however, need to sign a financial disclosure form (due February 15, 2021) and upload slides of your presentation (due March 23, 2021) so that our CE provider can review them ahead of the conference. Presenting authors will receive login information to a portal where they can complete all the elements necessary for their presentation.
 
The following slide format types will be accepted for upload: .ppt, .pptx, .pps, .ppsx, .key, .pdf

Moderated Poster Guidelines

There are 5 moderated poster sessions throughout the conference. During each session, there will be a total of 5 presentations, with each presentation lasting 5 minutes in duration: 3 minutes for a presentation and 2 minutes for a moderated Q&A. 

Please plan on joining the virtual session 45 minutes prior to the start of your assigned session. Please be on time! A lot happens during the 45 minutes prior to your presentation -- we will do an audio check, make sure your poster appears correctly on the screen, troubleshoot any technical kinks (there are always technical kinks), answer any questions, then we will transition you to a "green room" or backstage, and from there you will go live for your presentation.

Livestream Tips & Tricks

  1. Make sure your software, browser and/or Zoom meeting platform are all up-to-date for the device(s) you'll be using
  2. Test your internet connection speeds (www.speedtest.net) - for the best quality, you’ll need somewhere between 150 Kbps and 1.1 Mbps. If your speed is lower than this, relocate to a space closer to the internet router, or plug directly into your router with an ethernet cable (best option!)
  3. Identify a quiet space, ideally with a door, where you can present from 
  4. Silence any notification sounds on your laptop or computer (Microsoft Outlook "dings" are a big culprit!); turn off or silence your cell phone or any other devices in the room
  5. Make sure to position your camera and lighting, plan your attire and check your appearance - cameras will be on!
  6. Rehearse your presentation to make certain that it will be complete within the allotted 3 minutes.

Because your live presentations is eligible for CE, presenting authors of moderated posters will be required to sign a financial disclosure form (due February 15, 2021) and upload a PDF of their poster (due March 23, 2021).

About Your Poster

As a presenter of a moderated poster, you will be asked to not only present your poster live on the "main virtual stage" during your assigned session but also upload a PDF of your poster to an eGallery. See below Poster Guidelines for more info. 

Poster Guidelines

Rather than asking presenting authors to sit for an hour waiting for someone to appear and engage with them, the event organizers have decided there will be no set "poster session" at this virtual meeting. Instead, presenting authors are asked to upload a PDF of their poster to an eGallery, which attendees will have 24/7 access to before, after, and during the conference. Presenting authors will have the opportunity to add audio to their poster, presenting their research as if they were doing so to an audience in a poster room. Attendees will hear the audio when they view the poster, creating a more engaging and educational experience. For questions, attendees will be able to submit typed questions through a Q&A Feature. Presenting Authors will then be able to go and respond to these questions at their convenience. Authors and attendees will also be able to engage directly through email.

About Your Poster

  • The poster upload must be a PDF file (.pdf) at the highest resolution possible (minimum 300 DPI resolution).
  • The aspect ratio (ratio of width to height) should ideally be set to 16:9.
  • The complete poster is limited to one slide only (one single page for your PDF file).
  • Fonts should be sans-serif (e.g., Arial, Calibri, etc.). The minimum font size should not be smaller than 6pt. 
  • Follow the format of your abstract: Background, Hypothesis/Research Question, Methods, Results, and Conclusion.
  • Keep text to a minimum: Use short bulleted sentences rather than lengthy paragraphs and organize information into figures, tables, diagrams, and lists.
  • All figures, images, diagrams, tables, and lists should be labeled. Please be sure to clear any copyrighted materials such as photos, tables, or graphs.
  • Any images of patients should be masked appropriately to protect the individual’s identity.
  • A bibliography is optional.
  • Funding sources must be disclosed.
  • An audio recording is required. The best audio presentations are short, around 2 minutes. The maximum allotted recording time is 5 minutes.
Presenting authors will receive login information to a portal where they will upload their own poster PDFs and record an audio presentation. For more info, check out this instructional PDF
 
Deadline for everything: March 23, 2021

Questions

If you have any questions, please write to ASMResearch@acmt.net